Browse Prompts — The Prompt Toolbox

💬 Communication

Write a Handover Document So Nothing Important Falls Through the Cracks

About to go on leave or move on from your role? You'll get a clear, well-organised handover document covering your live …

ChatGPT Claude Gemini

♡ 0 0 uses

I need to write a handover document because [reason — e.g. I'm going on leave / I'm leaving the role / I'm changing teams]. I'll be away from [start date] for approximately [length of absence]. My role is [job title] at [type of organisation], and the person taking over is [their name and role / "not yet named"]. Please help me put together a thorough but easy-to-follow handover document.

Cover these areas:

1. Live work — the projects, tasks, and decisions currently in motion. Here's a brief on each: [your notes on each one].
2. Recurring responsibilities — the routine things I do that nobody else might think to flag. For example: [list the regular things, e.g. weekly reports, monthly invoicing, signing off rotas].
3. Key people — internal colleagues and external suppliers, clients, or partners my replacement will need to know about. For example: [a few names and what they're for].
4. Where things live — folders, shared drives, tools, and logins (where to find them, not the passwords themselves), plus any systems they'll need access to.
5. Unwritten knowledge — the quirks, nuances, and "this is how we actually do it" stuff that's not documented anywhere. For example: [anything you know is in your head but nowhere else].
6. What's urgent vs. what can wait — flag anything time-sensitive in the first two weeks of my absence so they don't miss a deadline.

Format the document with clear headings, short paragraphs, and bullet points where they help. Use a warm, helpful tone — written for a real person, not a process manual. End with a short "if in doubt" section explaining who to escalate to and how to reach me in genuine emergencies (only if I'm contactable).

💬 Communication

Get Back in Touch With a Friend You've Drifted Away From

Got someone you keep meaning to message but never do? Maybe it's been months — or years — and now it feels too awkwa…

ChatGPT Claude Gemini

♡ 0 0 uses

There's someone I've lost touch with and I'd really like to reconnect, but I don't know what to say after all this time. Here are the details:

Who they are: [e.g. my best friend from uni, a close colleague from my old job, a mate from school I used to see every week, my cousin who I was really close to, a friend from my NCT group]

How we lost touch: [e.g. one of us moved away and we just stopped texting, we both got busy with kids and it fizzled out, there was no falling-out — life just got in the way, we had a minor disagreement and neither of us reached out after, I went through a rough patch and withdrew from everyone]

How long it's been: [e.g. about six months, over a year, honestly it's been three or four years, I'm not even sure]

How I feel about reaching out: [e.g. guilty that I left it so long, worried they'll think it's weird, scared they won't reply, embarrassed, hopeful but nervous]

What I'd like to happen: [e.g. just a casual catch-up over coffee, I want them back in my life properly, I'd be happy with even a text conversation, I want to say sorry for disappearing]

How we used to communicate: [e.g. WhatsApp, text, we always talked in person, Instagram DMs, email]

Please give me:

1. A ready-to-send message that feels natural and warm — not too formal, not too gushing. It should acknowledge the time that's passed without making a big deal of it, mention something specific that made me think of them (suggest a few options I can pick from), and make it easy for them to reply without pressure.

2. A shorter, more casual alternative — just a few lines, in case the longer version feels like too much

3. What NOT to say — the common mistakes people make when reaching out after a long gap (like over-apologising, guilt-tripping, or pretending no time has passed)

4. A realistic heads-up on how they might respond — including what to do if they're slow to reply or seem a bit distant at first (because that doesn't necessarily mean they're not pleased to hear from you)

5. If I mentioned a disagreement or something awkward in how we lost touch, include a gentle way to address it without making the whole message about it

Keep the tone warm, honest, and a little bit vulnerable — like a real person who genuinely misses someone, not a template. Use British English throughout. Write it the way someone would actually message a mate, not the way you'd write a letter.

💬 Communication

Write a Professional Email to Your Child's School

Need to email your child's school but not sure how to word it? Whether it's about an absence, a concern, or a request, i…

ChatGPT Claude Gemini

♡ 0 0 uses

I need to write an email to my child's school. Here are the details:

- My child's name: [child's name]
- Their year group: [e.g. Year 4]
- The school name: [school name]
- Who the email is to: [e.g. class teacher, head of year, headteacher, school office]
- What this is about: [e.g. reporting an absence, raising a concern about bullying, requesting a meeting, asking about a policy, following up on something]
- Key details I want to include: [explain the situation in your own words — what happened, what you're worried about, or what you need]
- What I'd like to happen: [e.g. a meeting, a phone call, an explanation, a change, just to inform them]
- Tone: [e.g. friendly but firm, polite and gentle, concerned but calm, formal]

Please write a professional email that:
1. Has a clear subject line
2. Opens politely and states the purpose early
3. Includes the key details without being too long
4. Makes a clear, reasonable request
5. Closes warmly and professionally
6. Keeps it under 250 words

Use British English throughout. Keep the tone respectful — I want to work with the school, not against them.

💬 Communication

Write a Complaint Email That Gets Results

Need to complain about something but not sure how to word it without sounding rude — or too soft? You'll get a clear, …

ChatGPT Claude Gemini

♡ 0 1 uses

I need to write a complaint email to [company or organisation name]. Here's what happened: [describe the issue in your own words — what went wrong, when it happened, and how it affected you].

I've already tried: [any steps you've taken so far, e.g. called customer service, visited the store, filled in an online form — or say "nothing yet" if this is your first contact].

What I'd like them to do: [what outcome you want — e.g. a refund, a replacement, an apology, the problem fixed].

Please write a complaint email that:
- Opens with a clear, one-sentence summary of the issue
- Includes the key facts (dates, order numbers, names if I have them) in a logical order
- Uses a firm but polite tone — not aggressive, but not a pushover either
- References my consumer rights if relevant (I'm based in the UK)
- Clearly states what I want to happen and by when
- Ends professionally with a next step (e.g. "If I don't hear back within 14 days, I'll escalate this to…")

Keep it under 300 words. Use plain English — no legal jargon.

💬 Communication

Write a Calm Reply

Write a calm, measured reply to a message that's wound you up. You'll get a ready-to-send response that won't escalate t…

ChatGPT Claude Gemini

♡ 0 0 uses

💬 Communication

Write a Polite Complaint Email

Get help writing a firm but polite complaint letter to a company about a product or service.

ChatGPT Claude Gemini

♡ 38 47 uses

💬 Communication

Social Media Post Writer

Generate engaging posts for Facebook, Instagram, or LinkedIn.

ChatGPT Claude Gemini

♡ 34 41 uses

Communication

Write a Handover Document So Nothing Important Falls Through the Cracks

Get Back in Touch With a Friend You've Drifted Away From

Write a Professional Email to Your Child's School

Write a Complaint Email That Gets Results

Write a Calm Reply

Write a Polite Complaint Email

Social Media Post Writer

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